Recognizing that we're all busy, the Woodland Springs Board of Directors has tried to make the Architectural Change Request Process as efficient as possible. To make it easier, we have provided guidance and the online request form below.
The intention of this review/approval is not to discourage or prevent residents from making improvements. On the contrary, we love improvements. As an HOA, our interest is to protect and increase property values. Part of the Board of Directors fiduciary responsibility is to ensure the guidelines outlined within the Covenants of 2011 are followed.
What are the Woodland Springs Architecture Standards?
What constitutes a change; when do I need an approval?
You can review the documents beginning on page 6 of the Covenants, Article 5 - Architectural Review Committee.
Most changes to the exterior your home , including landscaping, require approval from the Architecture Review Committee. However, like-for-like replacements or repairs do not require approval. “However” there are instances where like-for-like are not allowed due to changes in Covenants. If in doubt, please contact the Architectural Review Committee Chairperson or Kirkpatrick Management Company.
Jeff Hastings
Architectural Review Chair
jeffhas@gmail.com
Kirkpatrick Property Management
Helpful Links & Resources
The Process
From beginning to end, an ARC request should take less than 30 days.
Step 1: Ask questions if you're unsure if a request is necessary, how to complete the form, or what to include from images/drawing perspective
Step 2: Complete and submit the online form (below)
Step 3: Email relevant photos, images, drawings, plot plan (etc.) to: Jeff Hastings and KMC CSR
Step 4: Follow-up with KMC CSR at Kirkpatrick Management if you have not been contacted within 3 business days
Step 5: If the request is not complicated and follows the Covenant guidelines the ARC Committee will generally approve the request. If it's unclear, requires interpretation, or revision, your request may be presented to the Board of Directors for their review before approval/denial is given.
Step 6: You will receive formal approval via email and/or written letter from Kirkpatrick Management or the ARC Chairperson: Jeff Hastings
Step 7: Contact Kirkpatrick Management and the ARC Chairperson, Jeff Hastings when the project is complete so the homeowner's file can be closed and changes to the property be duly noted.
Architectural Change Request Form
Images associated with your request must be emailed in addition to this form. Helpful images include: photos representing the finished project, landscape drawings, your plot plan, architectural drawings, etc. Please email them to: Jeff Hastings at jeffhas@gmail.com and Kirkpatrick Property Management
Every effort will be made to confirm receipt of your request within 3 business days. According to the Covenants, the Architectural Review Committee has 30 days to approve, deny, or suggest revisions to each request. Generally, requests are approved/denied within 7 - 10 business days.
Please have ARC approval prior to signing contracts or beginning exterior work on your home or property.
